Events, settings & publishing

An event is one conference. You can create it blank or with the guided setup. Every event starts as a draft — private to your team — until you publish it.

Core settings

Under Settings → General you set the name, URL slug, event dates, timezone, venue address, and public description. The General tab also holds the Dates & windows card (below), the Email sender card, and the Event status control used for publishing. Two more tabs:

The timezone starts on your browser's own zone when you create an event, not UTC — check it anyway if you're organizing from elsewhere, since every deadline is read against it.

• Visibility — who can see the event: Public (anyone) or Members only.
• Branding — logo and colors used on the public event page and in emails. See Branding.

The general fields save as you type — there's no Save button on that card, and a line under it confirms when the change is stored. (The URL slug is committed when you leave the field, since changing it moves your public URLs.)

Dates & windows

The Dates & windows card on Settings → General controls two open/close windows, both edited as wall-clock times in the event's timezone:

• Call for papers window — when authors can submit. Hidden for registration-only events.
• Registration window — when attendees can register. Before it opens, the public register page says registration isn't open yet; after it closes, it shows the closing date instead of the form.

Leave a field empty for no limit, and use Clear window to remove both bounds — an unset window is always open. The setup checklist's "Set the submission window" item links straight to this card.

The setup assistant

Get started (top of the Set up section) is a live checklist of what's configured and what's left — description, dates, CFP form, tracks, review, registration, consent, emails, branding, program — each linking to the right editor. It never changes anything on its own; it just shows status and, when AI is on, lets you draft the public description in place.

Publishing

When you're ready, open Settings → General and click Publish event. This flips the event from draft to active and makes it publicly visible according to your visibility setting.

• Publishing sends no emails on its own.
• For people to submit, the call-for-papers form must also be published and its window open (see Call for papers).
• Changed your mind? Revert to draft pulls it private again.

Tip: run through the setup assistant before publishing — it catches the common "forgot to publish the form" mistakes. If you used the guided setup with its publish switch on, the event and its forms are already live.

Related: Guided setup · Branding · Call for papers

Conference series

If your conference runs every year, group its editions into a series from the organization's Series tab. Create a series, then add each edition to it. Every edition's overview then shows a "Part of the … series" banner linking its sibling editions, and the series page gives you an Across editions dashboard — submissions, acceptance rate, and registrations trended year over year. Deleting a series just unlinks its editions; the events themselves are kept.