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Setting up your conference

Events, settings & publishing

Create an event, configure the essentials, and take it live.

An event is one conference. You can create it blank or with the guided setup. Every event starts as a draft — private to your team — until you publish it.

Core settings

Under Settings → General you set the name, URL slug, dates, timezone, and public description. Two more tabs:

  • Visibility — who can see the event (Public / signed-in users / members only) and the call-for-papers window (when submissions open and close).
  • Branding — logo and colors used on the public event page and in emails. See Branding.

Event general settings with the publish control

The setup assistant

Get started (top of the Set up section) is a live checklist of what's configured and what's left — description, dates, CFP form, tracks, review, registration, consent, emails, branding, program — each linking to the right editor. It never changes anything on its own; it just shows status and, when AI is on, lets you draft the public description in place.

The setup assistant checklist with a progress bar

Publishing

When you're ready, open Settings → General and click Publish. This flips the event from draft to active and makes it publicly visible according to your visibility setting.

  • Publishing sends no emails on its own.
  • For people to submit, the call-for-papers form must also be published (see Call for papers).
  • Changed your mind? Revert to draft pulls it private again.

Tip: run through the setup assistant before publishing — it catches the common "forgot to publish the form" mistakes.

Related: Guided setup · Branding · Call for papers